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County Recorder

Welcome!

On behalf of the Elkhart County Recorder's Office, welcome to our website. Here you will find helpful information on the many ways our office serves the public.

Our office is committed to working in an efficient and effective way. I hope you will take the opportunity to learn more about the options we offer, particularly as it relates to e-recording and our modernized software system.

If you have any questions about our office, or if we can be of further assistance, please contact us.

Sincerely,

 

Jennifer L. Doriot
Elkhart County Recorder
117 North 2nd St., Room 205
Goshen, IN 46526

Phone (574)535-6756

Hours:
Monday - 8AM to 5PM
Tuesday thru Friday - 8AM to 4PM

Closed All Legal Holidays

 

Online Resources Available

  • View Recorded Information (name search)
    Search for recorded documents by a person's name and view the text information

  • Tapestry
    View and print digital recorded documents (nominal fee required)

  • Laredo
    For account holders who regularly search recorded documents

  • Property Fraud Alert
    A free service that can alert you any time a document is recorded in your name
    property fraud alert

  • Doing Business As Form
    When finished please bring into the Recorders Office. If you are mailing it please send a check payable to the Elkhart County Recorderís Office along with a self addressed stamped envelope to return it. Cost is $11.00 to record.

 

 

Recorders Duties

  • Record any document submitted for recording, as long as it meets essential requirements.
  • Records and/or Files the following types of documents: Deeds, Mortgages, Assignments, Releases, Affidavits, various types of Liens, Uniform Commercial Code documents, various types of Corporation and Business documents, Subdivision Plats and Condominiums, Military Discharges, various Court documents, and all other Miscellaneous documents.
  • Provide copies of any document that is recorded, including certification, upon request.

Essential Recording Requirements

  • Notarization or Acknowledgement – Most documents must be notarized or acknowledged to be recorded. Notary must include County of Residence, Commission Expiration Date, and Notary Seal.
  • Legibility of Names – All signatures must be printed or typed beneath them exactly as signed.
  • Name of Person Preparing Document – Documents notarized, executed, or acknowledged in the State of Indiana, must have a Prepared By Statement at the conclusion of the document, including the preparer’s name, which can be printed.
  • Transfer of Documents for Taxation – All documents purported to convey title, transfer title, or change title, must have the endorsement of the Auditor’s Office prior to recording.
  • Social Security Numbers on Documents – Beginning January 1, 2006, it is illegal to present for recording a document that contains a Social Security Number, unless the Social Security Number is required to be on the document by Federal or State statute. At this time the only documents that require a Social Security Number are DD-214’s (military discharge papers), Federal Tax Lien documents, and Death Certificates.

Beginning July 1, 2006, every document acknowledged, executed, or notarized in the State of Indiana, must have the following Affirmation statement at the conclusion of the document, at the point of Preparer By:

I affirm, under the penalties for perjury, that I have taken reasonable care to redact each Social Security Number in this document, unless required by law.

This Affirmation Statement must be followed by an individual’s name that can be hand written or typed. If it is a signature, it is required that the name be printed underneath the signature.

  • All documents must have a CLEAR two (2) inch margin at the top and bottom of the first and the last page, and CLEAR one-half (1/2) inch margins everywhere else. If the document does not have the CLEAR margins, it will be subject to the non-conforming fee, per page that does not conform.

Regular documents are to be no smaller than 8½ by 11 inches and no larger than 8½ by 14 inches. Anything over that will be charged as an oversized document. Plats, Surveys, and Horizontal Properties are to be 18 by 24 inches, no more, no less.

Basic Recording Fees

  • Deeds (1st Page)...........................................$16.00
  • Mortgages (1st Page).....................................$14.00
  • Assignments & Releases (1st Page)................$12.00
    Includes One (1) Cross Reference
  • Other Miscellaneous Documents.....................$11.00
  • Oversized Documents.....................................$20.00
  • UCC Fin. Statement (2 page or less)................$9.00
  • UCC Fin. Statement (3 pages or more).............$13.00
  • UCC Search (1 name).....................................$10.00

Additional Recording Fees & Other Fees

  • Additional Pages............................................$2.00 per page
  • Oversized Additional Pages.............................$5.00 per page
  • Cross References...........................................$1.00 per reference
  • Non-Conforming Fee.......................................$1.00 per page non-conforming
  • UCC Search Additional Names........................$5.00 per name
  • Copies of Recorded Documents.......................$1.00 per page
  • Copies of Oversized Documents......................$2.00 per page
  • Certification of Recorded Document.................$5.00 per document

Make Checks Payable To: Elkhart County Recorder

There will be a $20.00 Returned Check Fee to the Elkhart County Treasurer on any returned check, no matter what the reason. All fees for the Elkhart County Recorder’s Office are set by state statute and cannot be waived, increased or decreased.

Transfer & Sales Disclosure Fees

  • Sales Disclosure Fee.................$10.00 per document
  • Transfer Fee..............................$5.00 per parcel number to a maximum of $50.00

The absolute maximum total for Transfer & Sales Disclosure Fees would be $60.00. Use a separate check made payable to the Elkhart County Treasurer. The new three (3) page state disclosure form is required. Include Sales Disclosure form and check with deed submission to Recorder. Sales Disclosure fee is not required on exempt transactions. If you have any questions, please visit the Auditor’s Office Webpage, or contact them at (574)535-6720.

Real Estate Searches

  • For liability reasons, this office does not conduct real estate searches. Please contact an abstractor, a title company, or visit our office to view our records.
  • For liability reasons, this office does not give out recording information over the phone. Please use the Recorded Documents – Guest Browse link at the top of this page, contact an abstractor, a title company, or visit our office to view our records.

Miscellaneous Document & Recording Notes

Blanket assignments and releases are not accepted. Each assignment or release must be an individual document. The original document will always be returned after progressing through the archival process. Self Addressed Stamped Envelopes are required for document returns.

Beginning July 1, 2001, all financing statements that deal with personal property are to be filed with the Indiana Secretary of States Office. Failure to file in the appropriate office may affect the perfection of the filing.

Effective May 15, 2007, in response to the ongoing identity theft crisis, a Military Discharge Document (DD-214) is considered by Indiana State Statute to be a confidential document. According to Indiana Code 10-17-2-4, only specific persons and/or entities are allowed to view and obtain copies of these documents after providing photographic identification. The list is very specific and set out within the statute. In order to comply with this statute, you will be asked to provide photo ID. If you have any questions, please ask for the Recorder or the First Deputy.

Dear Friends,

The Recorder’s Office is required by law to furnish copies and certified copies of any recorded document upon request. The Indiana Statutes also instruct us to refuse to record illegible documents which will not be able to provide a clear reproduction after filming and/or digitally imaging. Unfortunately, filming and/or digitally imaging cannot make a poor quality document better, it stays the same, or in some cases, get worse.

The following qualities are not good for reproduction:

1.                  Too Light – after filming and/or imaging, a portion of the document may disappear from view.

2.                  Too Dark – after filming and/or imaging, a portion of the document may be obscured from view.

3.                  Blurry – after filming and/or imaging, a portion of the document may become too degraded to read and reproduce.

4.                  ‘Bleeding’ Letters – after filming and/or imaging, the ‘bleeding’ could obscure surrounding portions of the document rendering it unreadable.

5.                  Words and Letter Overlapping Others – after filming and/or imaging, overlapping words and letter obscure each other from view.

6.                  Parts of Words, Letters, or Paragraphs Missing – after filming and/or scanning, these missing parts do not ‘magically’ reappear.  They are gone and no one will ever know what was printed there.

7.                  Streaks or Shadings Over the Page – after filming and/or imaging, these streaks and shading could obscure from view a portion of the document.

8.                  Print too Small – State statute requires a minimum of 10 point type.  Type smaller than this makes the document very difficult to read, and nearly impossible to produce a clean, crisp reproduction after filming and/or scanning.

9.                  Document is a Copy – Original signatures are required on a document.

10.             Document is a copy of a copy of a copy of a copy etc. – With each successive copy, the document becomes less clean and crisp, resulting in a poor image after filming and/or scanning.

11.             Document is a fax copy with original signatures – Yes, the document has original signatures as required, but in faxing the document, the quality of the rest of the document is decreased to a point that it will not produce a clean, crisp reproduction after filming and/or imaging.

12.             Form Does Not Conform to Format Statutes – While we cannot wholly reject a document for this reason, by making sure that the document meets the formatting standard set out in the statutes, a clean and crisp reproduction is possible after it has been filmed and/or imaged.

 
 
   
     
 

© Copyright 2007